Trevor Harwell Asks: Can Higher Education Data Problems Be Solved?

Trevor Harwell has helped many higher education groups handle various data problems over the years. These issues can vary depending on the institution and its needs and may affect how well a facility processes important paperwork, including graduation documents, diplomas, and more. Thankfully, Harwell has identified several ways to manage these concerns in meaningful ways.

Trevor Harwell Helps Solve Common Higher Education Data Issues

Data problems in universities and colleges can vary heavily and include things like paper overload, cloud-based storage damage, outdated technology, and poor classification methods. Trevor Harwell has faced these problems and has helped these institutions find solutions. The first and biggest of these issues is likely paper overload, which is a common complaint at many schools.

For example, the many paper forms used for administration in universities may include class-change forms, graduation requests, financial aid processing data, and much more. Students printing out this paperwork may use a university’s printers, spend time walking around campus, and experience delays in processing. Some might even get their paperwork lost in the process and experience even more delays.

The most obvious solution is one that Trevor Harwell continually suggests: a switch to online forms. Using digital forms can minimize this excessive paperwork and create safe, organized, and protected data storage. For example, universities can create cloud-storage options that use various protection methods and backup servers to ensure that this information is never lost in a fire or in any other way.

But what about problems with cloud storage and manual-data entry? Cloud storage options are very beneficial but also cost money and can become confusing very quickly. For example, universities may have thousands of student forms stored online on multiple servers. Without a proper sorting and organization method, it may be very easy to lose track of where this information ends up in a system.

In this situation, Trevor Harwell strongly suggests working with a data management firm that can properly handle these needs. These companies can create simple and meaningful data organization tools, such as specific cloud storage spaces for old student records and current records. The ideas behind this process should include transparency and simplicity in the organization.

However, these concerns are minor compared to the complications caused by outdated technology that may still include manual data entry. For example, universities that updated to digital storage options could rely on manual entry, which is time-consuming and expensive. They may also have older storage options that could fail and cause a total data loss if the university didn’t add upgraded cloud storage.

Trevor Harwell states that universities and colleges in this situation need to set aside a specific budget for upgrading their data storage options and work with an expert data management firm to avoid this issue. For small amounts of money (only a few thousand, which is a fraction of a university operating budget), it may be possible to upgrade this data storage.

That said, even universities with large budgets obviously have some challenges meeting all their needs, including providing enough funding for things like student activities and professor payments. It is important to stress how these upgrades can provide long-term protection and help a university operate more effectively and efficiently and cut down on operating costs.

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The views expressed are those of the author and are not necessarily those of the CEOWORLD magazine.